Project coordinator position, Department of Molecular Biology and Genetics, Aarhus University

Applications are invited for a two-year, fixed-term position as Project Coordinator in Professor Daan van Aalten’s research group at the Department of Molecular Biology and Genetics, Aarhus University.

Expected start date and duration of employment
This is a two-year position, starting on 15 January 2027 or as soon as possible thereafter. The working hours are 30 hours per week.

Job description
As Project Coordinator, you will support Professor Daan van Aalten’s research group and its externally funded projects at the Department of Molecular Biology and Genetics, Aarhus University.

Your main tasks will be to:

• Coordinate the administration of an international research project with the University of Aberdeen and the Telethon Institute of Genetics and Medicine (TIGEM) in Pozzuoli, Italy. This includes arranging partner meetings and following up on agreed actions and deadlines.
• Assist researchers with organizing and structuring research data, including patient data received from collaborators at TIGEM.
• Support grant applications and prepare and update project budgets, including staff costs, employment periods and overheads.
• Keep project documentation up to date and work with AU finance and research support staff on budget changes and reporting requirements.
• Support recruitment and contract extensions in cooperation with HR, and coordinate practical arrangements when researchers, students and visiting staff join or leave the group, including AU access, introductions and handovers.
• Organize group meetings, workshops and retreats, and arrange visits by collaborators and prospective group members.
• Prepare and update internal guides and onboarding materials, including information about group contacts, equipment responsibilities and practical laboratory routines.
• Prepare staff surveys and follow up on feedback about communication, working routines and the working environment.

You will also help group members with AU administrative systems and procedures, put them in contact with the relevant university services and handle other administrative tasks as needed.

Your profile
Applicants must hold a master’s degree or equivalent qualification. A PhD is an advantage, particularly in relation to working in an academic research environment.

We are looking for a proactive, well-organized colleague with good communication skills. You should be able to work independently, prioritize your tasks and keep track of deadlines.

Experience with research administration, grant applications and project budgets, including staff costs and overheads, is an advantage. Knowledge of university HR and finance procedures and experience with recruitment support and onboarding would also be useful.

You should be fluent in written and spoken Danish and English and enjoy working with researchers, students and administrative staff. Knowledge of Italian is an advantage when working with colleagues at TIGEM.

Who we are
The Department of Molecular Biology and Genetics is part of the Faculty of Natural Sciences, Aarhus University and comprises research within the areas of Plant Molecular Biology, Neurobiology, RNA Biology and Innovation, Protein Science,

Cellular Health, Intervention and Nutrition. There are currently 75 full-time scientific staff and 95 PhD students. The department is responsible for two educations: Molecular Biology and Molecular Medicine with a yearly uptake of 160 students in total.

Please refer to http://mbg.au.dk/ for further information about The Department of Molecular Biology and Genetics and to https://nat.au.dk/ and http://www.au.dk/ for information on Faculty of Natural Sciences and Aarhus University, respectively.

What we offer
We offer a varied administrative role in an international research environment, with close collaboration with researchers, students and university administrative staff. The position provides opportunities to develop experience in research administration, grant support and project coordination, and to contribute to the organization and working environment of the research group.

Place of work and area of employment
The place of work is at Universitetsbyen 81, 8000 Aarhus C, and the area of employment is Aarhus University with affiliated institutions.

Contact information
For further information, please contact: Professor Daan van Aalten, +45 93 58 82 72, daan@au.dk

Deadline
Applications must be received no later than 26 November 2026.

Formalities and salary range
Salary and terms as agreed between the Danish Ministry of Taxation and the Confederation of Professional Unions. You will be employed as an Administrator (fuldmægtig) with an availability allowance on basic salary grades 4–8.

Aarhus University’s ambition is to be an attractive and inspiring workplace for all and to foster a culture in which each individual has opportunities to thrive, achieve and develop. We view equality and diversity as assets, and we welcome all applicants.

The application must be submitted via Aarhus University’s recruitment system, which can be accessed under the job advertisement on Aarhus University's website.

About Aarhus University

Aarhus University is an academically diverse and research-intensive university with a strong commitment to high-quality research and education and the development of society nationally and globally. The university offers an inspiring research and teaching environment for its 37,500 students, including PhD students, and has 9,000 employees (full-time equivalents) and an annual revenue of EUR 1.2 billion. Learn more at international.au.dk